If you’re running a WordPress agency or managing multiple WordPress websites, you already know how chaotic it can be. Logging in and out of various dashboards, tracking updates, managing backups, and monitoring site security — it’s a never-ending list of tasks. Sound familiar?
What if we told you there’s a way to manage all your WordPress sites from one dashboard? Imagine the time you’d save, the headaches you’d avoid, and the efficiency you’d achieve.
This step-by-step guide will show you exactly how to do it. Whether you’re managing 2 sites or 200, you’ll learn the best tools, techniques, and insider tips for streamlining your WordPress site management process. From one-click logins to bulk updates, centralized dashboards, and powerful automation, you’ll have complete control over all your sites in one place.
By the end of this guide, you’ll know how to use popular site management tools to simplify your workflow. Whether you’re an agency owner, freelance developer, or site administrator, this guide is for you.
Table of Contents
Why Manage Multiple WordPress Sites From One Dashboard?
Managing multiple WordPress sites can be a time-consuming and overwhelming task for agencies and freelancers. Having to log into each site, track updates, manage users, and handle security vulnerabilities across different dashboards can easily become a logistical nightmare.
Here’s why managing multiple WordPress sites from one centralized dashboard makes all the difference:
1. Save Time and Effort
When you manage multiple WordPress sites from a single dashboard, you eliminate the need to log in to each site separately. You can perform bulk updates, monitor security issues, and track site performance with just a few clicks.
2. Streamlined Site Maintenance
Updating plugins, themes, and WordPress core files individually across several sites can be tedious and prone to errors. A centralized dashboard allows you to perform bulk updates, keeping all your sites up-to-date and secure with minimal effort. You can also manage backups, monitor uptime, and troubleshoot issues quickly, all from one place.
3. Enhanced Security
Security is critical, especially when you’re managing multiple client sites. A centralized dashboard gives you an overview of security alerts and vulnerabilities across all sites, allowing you to take immediate action when necessary. You can easily monitor malware scans, patch security issues, and ensure that all your sites are protected from potential threats.
4. Simplified User Management
Managing users across multiple sites can be a hassle, especially if there are different permissions and roles to consider. With a centralized dashboard, you can add, modify, or remove users on multiple sites at once, streamlining user management and access control.
5. Easy Performance Monitoring
With a unified dashboard, you can easily track the performance of all your sites in one go. Monitoring site speed, uptime, and other vital performance metrics becomes simpler and faster, ensuring that you can respond promptly to any issues and keep your sites running smoothly.
In short, managing multiple WordPress sites from a single dashboard like a Pro not only increases efficiency and reduces complexity, but also provides a more secure and streamlined approach to maintaining all your sites. It’s the perfect solution for agencies, developers, and freelancers who need to stay on top of their clients’ WordPress websites with minimal effort.
Steps to Manage Multiple WordPress Sites From One Dashboard
Managing multiple WordPress sites for clients can feel like juggling flaming torches. But with InstaWP, you get to be the ringmaster. Whether you’re updating plugins, testing themes, or backing up sites, this dashboard puts everything you need in one place related to site management.
No more endless tab-switching or logging into countless sites. With InstaWP, you can manage multiple WordPress sites effortlessly, streamline your workflow, and stay in control—all with a few clicks.
With InstaWP Dashboard, you get:
- Centralized Control: Manage all your client sites from one intuitive dashboard, saving time and effort.
- Bulk Updates: Update themes, plugins, and WordPress core across multiple sites in just a few clicks.
- Staging & Cloning: Test updates and design changes on staging sites without affecting live sites; easily clone sites when needed.
- Automated Backups: Schedule automatic backups to ensure your sites are always protected and easy to restore.
- Real-Time Monitoring: Stay on top of site performance, security, and uptime with real-time alerts.
- Client Management: Simplify communication with clients by generating and sharing detailed site performance reports.
Seems too exciting, right? It’s time to experience the true site management power of InstaWP. Below are the steps to manage multiple sites from a single dashboard.
Step 1: Access the InstaWP Dashboard
- Go to the official InstaWP site.
- Sign up or log in to your InstaWP account.
- Once logged in, you’ll be directed to the main dashboard.
Step 2: Perform Bulk and Selective Updates for Plugins and Themes
- Access your InstaWP dashboard.
- Select the sites you want to update.
- Use ‘Bulk Update’ and run the plugin and theme update commands.
- Choose the plugins or themes you need to update.
In case you want to manage themes/plugins on a specific site, click on the three-dot sign, and go to Install plugin/theme.
Step 3: Change the PHP Configurations
- Go to the site you want to manage from the dashboard.
- Select PHP Config.
- Change the PHP configurations accordingly.
Easily update your site configurations like database settings, URL paths, and more without manually editing files.
Step 4: Run Vulnerability Scans
- From the dashboard, select the sites you want to manage, and click on three dot signs.
- Go to PHP Configuration.
- Run the built-in vulnerability scanner.
InstaWP will continuously scan your sites for security issues and you will also receive real-time alerts and fix vulnerabilities as soon as they’re detected.
Step 5: Perform User Management
You can manage the user roles and their access for all the connected sites through a single Dashboard of InstaWP.
- Go to the “Connects” section in the dashboard.
- Select ‘Manage>Users’.
- Add new users, modify existing users’ permissions, or remove access for specific sites with just a few clicks.
Step 6: Manage Multiple Staging Sites
You can create staging sites for any WordPress site directly from the dashboard. In addition, you can test new features, plugins, and themes on staging sites without affecting the live environment.
- Go to Connects
- Select the site.
- Click on Staging Sites and perform desired actions.
Step 7: View Logs and Set Alert Rules
With InstaWP, you can view detailed logs to track changes across all connected sites from a single dashboard.
- Navigate to the Activity Logs section.
- Select View Logs to see the log history.
- Click on Alert Rule to set up custom alert rules for important activities like plugin updates or new user additions.
You will receive notifications directly to your email, ensuring you stay informed about site activities.
Step 8– Unable Uptime Monitoring
InstaWP continuously monitors your sites for any downtime or performance issues. You’ll receive instant alerts if any of your sites go down, so you can take quick action to resolve the issue before it affects your clients.
Step 9- Track the Site Performance
InstaWP helps you track the performance of your WordPress sites with advanced tools that provide detailed insights into their health and speed. This feature ensures that your client sites are always optimized for both desktop and mobile users, contributing to better user experience and SEO performance.
You can do:
- Core Web Vitals Tracking
- Real-Time Performance Monitoring
- Track Historical Performance Data
Conclusion
Who thought that agencies could manage multiple WordPress sites from one dashboard while saving thousands of work hours? Well, site management tools like InstaWP allow agencies to switch between different sites and dashboards. From bulk updates to secure backups, everything you need is at your fingertips. It’s like having your command center, where you can streamline processes, boost security, and save time, all in one place.
So, why deal with the hassle when you can simplify site management and get back to what matters—growing your business? Try the site management capabilities of InstaWP today.